# Staff Dashboard & Login System - Installation Summary

## 📦 Files Created

### 1. Main Pages
| File | Purpose | Access |
|------|---------|--------|
| `staff-login.php` | Staff authentication portal | Public (before login) |
| `staff-dashboard.php` | Staff overview & management | Staff only |
| `manage-staff.php` | Admin staff management panel | Admin only |

### 2. Styling (CSS)
| File | Purpose | Breakpoints |
|------|---------|-------------|
| `css/staff-login.css` | Login page styling & responsive design | 360px, 576px, 768px, 1024px+ |
| `css/staff-dashboard.css` | Dashboard styling & responsive design | 360px, 576px, 768px, 1024px+ |

### 3. Backend (APIs & Handlers)
| File | Purpose | Methods |
|------|---------|---------|
| `api/get-staff-data.php` | AJAX API for dashboard data | GET/POST |

### 4. JavaScript/Utilities
| File | Purpose | Features |
|------|---------|----------|
| `js/staff-utils.js` | Client-side utilities & AJAX functions | Data fetching, notifications, formatting |

### 5. Documentation & Setup
| File | Purpose |
|------|---------|
| `STAFF_SETUP_GUIDE.md` | Complete setup and configuration guide |
| `STAFF_QUICK_START.md` | Quick reference for admins |
| `STAFF_DB_SETUP.sql` | SQL script for creating staff accounts |
| `STAFF_IMPLEMENTATION_SUMMARY.md` | This file |

## ✨ Features Implemented

### Staff Login Portal
✅ Email/password authentication  
✅ Session management  
✅ Error handling & validation  
✅ Responsive design (mobile, tablet, desktop)  
✅ Password recovery link  
✅ Guest login redirect  
✅ Remember redirect URL  

### Staff Dashboard
✅ Real-time statistics widgets  
✅ Today's check-ins section  
✅ Pending confirmations list  
✅ Recent reservations table  
✅ Responsive data tables  
✅ Navigation menu with dropdown  
✅ User profile access  
✅ Auto-refresh capability  

### Staff Management (Admin Panel)
✅ Create new staff members  
✅ View all staff  
✅ Activate/deactivate staff  
✅ Email validation  
✅ Password strength validation  
✅ Success/error notifications  

### API Endpoints
✅ Get dashboard statistics  
✅ Get today's check-ins  
✅ Get pending reservations  
✅ Get recent reservations  
✅ Update reservation status  
✅ Get staff profile  

### Responsive Design
✅ Extra small devices (< 360px)  
✅ Small phones (360-576px)  
✅ Tablets (576-768px)  
✅ Large tablets (768-1024px)  
✅ Desktop (1024px+)  
✅ Dark mode support  
✅ Accessibility features  
✅ Touch-friendly interfaces  

## 🎯 How It Works

### Authentication Flow
```
User visits staff-login.php
    ↓
Enters email & password
    ↓
System checks users table (user_type = 'staff')
    ↓
Password verification using bcrypt
    ↓
Session created
    ↓
Redirected to staff-dashboard.php
```

### Data Flow
```
staff-dashboard.php
    ↓
Queries database for statistics
    ↓
Displays data in widgets
    ↓
JavaScript enables AJAX refresh
    ↓
Staff can use API to get live updates
```

### Staff Management Flow
```
Admin accesses manage-staff.php
    ↓
Fills in staff member form
    ↓
System validates input
    ↓
Creates user with user_type = 'staff'
    ↓
Password is hashed with bcrypt
    ↓
Success message displayed
```

## 📱 Responsive Breakpoints

### Mobile Devices (Extra Small)
- Width: < 360px
- Navigation: Hamburger menu
- Layout: Single column
- Features: All core features available

### Mobile Devices (Small)
- Width: 360-576px
- Navigation: Hamburger menu
- Layout: Single column with optimized spacing
- Features: Full functionality

### Tablets (Medium)
- Width: 576-768px
- Navigation: Expanded menu on larger tablets
- Layout: 2-column for wider screens
- Features: Enhanced statistics display

### Tablets (Large)
- Width: 768-1024px
- Navigation: Full navigation bar
- Layout: 2-column layout
- Features: Advanced features visible

### Desktop
- Width: 1024px+
- Navigation: Full navigation bar
- Layout: Multi-column layout
- Features: All features visible and optimized

## 🔐 Security Features

### Authentication
- Bcrypt password hashing
- Session-based authentication
- User type validation
- CSRF token support (for future forms)

### Database
- Prepared statements (SQL injection prevention)
- Input sanitization/escaping
- XSS prevention
- Access control checks

### Session Management
- 30-minute timeout on inactivity
- Last login tracking
- Automatic logout
- Session regeneration on login

## 🚀 Quick Setup Steps

1. **Files are already in place**
   - All PHP, CSS, and JS files created

2. **Create staff accounts**
   - Run SQL from `STAFF_DB_SETUP.sql`
   - Or use `manage-staff.php` (admin only)
   - Or use phpMyAdmin

3. **Test the system**
   - Visit `staff-login.php`
   - Login with staff credentials
   - Verify dashboard loads

4. **Customize colors** (optional)
   - Edit `css/staff-login.css`
   - Edit `css/staff-dashboard.css`
   - Change color values in `:root` section

5. **Add navigation links** (optional)
   - Add link to `staff-login.php` in main navigation
   - Add link to `manage-staff.php` in admin panel

## 📊 Database Schema

### Users Table Structure
```sql
CREATE TABLE users (
    id INT AUTO_INCREMENT PRIMARY KEY,
    first_name VARCHAR(50),
    last_name VARCHAR(50),
    email VARCHAR(100) UNIQUE,
    phone VARCHAR(20),
    password VARCHAR(255),
    user_type ENUM('guest', 'admin', 'staff'),
    is_active BOOLEAN DEFAULT TRUE,
    created_at TIMESTAMP,
    updated_at TIMESTAMP,
    last_login DATETIME
);
```

Staff accounts have `user_type = 'staff'`

## 🎨 Customization Guide

### Change Primary Color
Edit `css/staff-login.css` and `css/staff-dashboard.css`:
```css
:root {
    --staff-primary: #4CAF50;        /* Change this value */
    --staff-primary-dark: #358a3f;
    --staff-primary-light: #81C784;
}
```

### Change Font
Edit CSS files and update `font-family`:
```css
body {
    font-family: 'Your Font', sans-serif;
}
```

### Adjust Dashboard Refresh Rate
In `staff-dashboard.php`, update interval:
```javascript
StaffUtils.startAutoRefresh(600000); // 10 minutes
```

### Add New API Endpoints
1. Add function in `api/get-staff-data.php`
2. Add case in switch statement
3. Call from JavaScript
4. Update utility functions in `js/staff-utils.js`

## 🧪 Testing Checklist

- [ ] Staff can login with email/password
- [ ] Dashboard loads with statistics
- [ ] Responsive design works on mobile
- [ ] Navigation menu collapses on small screens
- [ ] API calls return correct data
- [ ] Staff can be added from manage-staff.php
- [ ] Staff can be deactivated/activated
- [ ] Logout redirects to login page
- [ ] Session timeout works correctly
- [ ] All links work correctly

## 🆘 Troubleshooting

### Login shows "Invalid email or password"
- Verify user_type = 'staff' in database
- Check password is hashed correctly
- Test with admin account to verify system works

### Dashboard shows no data
- Check database connection
- Verify tables exist and have data
- Check browser console for JavaScript errors

### Mobile layout broken
- Clear browser cache (Ctrl+Shift+Delete)
- Check viewport meta tag is present
- Test in different mobile browsers

### API returns 401/403 error
- Verify user is logged in
- Check session is active
- Verify user_type is correct

## 📈 Future Enhancements

Consider adding:
- Email notifications for pending reservations
- PDF/Excel report generation
- Staff activity logging
- Guest communication tools
- Room maintenance tracking
- Performance analytics
- Mobile app version
- Two-factor authentication
- Staff shift scheduling
- Guest request tracking

## 📞 Support Resources

- **Setup Guide**: See `STAFF_SETUP_GUIDE.md`
- **Quick Start**: See `STAFF_QUICK_START.md`
- **Database Setup**: See `STAFF_DB_SETUP.sql`
- **File Locations**: See file list in this document

## ✅ Installation Verification

Run these checks to verify installation:

1. **File Check**
   ```bash
   # All these files should exist:
   - staff-login.php
   - staff-dashboard.php
   - manage-staff.php
   - css/staff-login.css
   - css/staff-dashboard.css
   - api/get-staff-data.php
   - js/staff-utils.js
   ```

2. **Database Check**
   ```sql
   # Check staff user exists
   SELECT * FROM users WHERE user_type = 'staff';
   ```

3. **Access Check**
   - Open browser to `staff-login.php`
   - Login page should load
   - Try login with staff credentials

4. **Responsive Check**
   - Press F12 in browser
   - Use device toolbar
   - Test on multiple screen sizes

## 🎓 Use Cases

### Front Desk Staff
- Monitor today's check-ins
- View pending reservations
- Update reservation statuses
- Access guest information

### Management
- View overall statistics
- Monitor reservation trends
- Manage staff accounts (admin panel)
- Track guest check-ins

### Admin
- Create new staff accounts
- Manage staff access
- Deactivate staff members
- View all staff members

## 📄 License & Credits

This staff management system integrates with the Almaris Hotel Management System.

---

**Created**: March 2, 2026  
**Version**: 1.0  
**Status**: ✅ Complete and Ready to Use

For questions or issues, refer to the documentation files included.
